When any record is added to PeopleSafe, for example a story told, gear or a safety plan added, it is stored in a list.  These lists are mostly accessed from the tabs in the top menu bar. You can view the records in these lists in many different ways, we call them Smart-lists. Smart-lists give you lots of options to view and report on your data/ records.  PeopleSafe takes ordinary list views, e.g  the Stories list, your Staff list, Training etc and provides you with options to display additional columns of data, or filter your data by any criteria. You can also produce reports directly from this data, or output the data itself to PDF or CSV.

Note: Smart-lists vary in the display options they give you, but the principles are the same and each list has it’s own default settings which reappear each time you go into that list. 

Key parts to a Smart-list

  1. List Display Options
    Date Range, Displaying Columns, Search, Show Advanced Options, Hide Advanced Options,( My Tasks / All Tasks, Task Types, Status)
  2. List Display Filters
    Hide Filters / Show filters, Clear Filters, Reset All
  3. List Output Options
  4. Your Data/ Records
  5. Get to your Records 
  6. Pages in the List + Records shown per page

Smart-lists in PeopleSafe

Key parts to a Smart-list 

List Display Options 

We are using  the Tasks Smart-list to explain this feature

Date Range: This allows you to select the date range of data shown in the table which appears below. All other filters that you apply will be within this Date Range. Note,  lists vary, for example in the Tasks List, you have the option to choose whether it refers to the Due Date or Completed date. For Stories, the date range only applies to the date the story was Reported.

Display Columns: This is a list of the columns that are available to be displayed in the table. You can show or hide any number and combination of columns, using the drop-down list. 

Search: Search performs a keyword search on main fields within the data in the selected Date Range.

Date Based On: In Tasks, the Date Range can be filtered by tasks Due or Completed.

Show Advanced Options: This link displays an additional list of filters and outputs that are relevant to the list of data you are viewing. For examples, in Tasks you will see filters related to Task Type, whereas, in Stories, you will see filters related to Story Type.

Hide Advanced Options: This is all you will see when you click Hide Advanced Options.

My Tasks/All Tasks:  You can choose if you look just at your own tasks or all tasks.

Task Types: This is a pre-populated list of tasks.

Status:  You have the option to filter your view by looking only at eg Overdue tasks.

List Display Filters

Hide Filters / Show filters: This displays a row of real-time filters for each column. The data set displayed will be filtered as you type, based on what is displayed in that column.

Clear Filters link is displayed once you’ve entered data in any of the filters. You can delete from filters individually,  or use the Clear Filters link to clear them all. The Hide Filters link closes the filter row.

Reset All:  The Reset All link reloads the entire list view, restoring all options to their default which can be very helpful if you get tangled with what your list is displaying.