How to Manage Your Safety Hub
A Safety Hub is designed to allow many businesses to share the same basic information easily. It also allows the person managing the Safety Hub to make changes in one place, which are updated instantly in all the sites that subscribe to your safety hub.
Important things to remember:
- ALL CHANGES ARE INSTANT, IN EVERY SITE, THAT SUBSCRIBES TO YOUR SAFETY HUB
- People don't appreciate you updating settings without adequate communication, reason or explanation. Don't do it, trust us! (e.g. Deleting something they were using, or you change the name of a setting etc)
- Any changes to dates or the frequency of expiration will affect any automatic notifications. Think before you update or you could potentially trigger many thousands of emails if it's changed incorrectly (there is no undo once the notification emails have been sent).
- If you are going to be adding requirements for your businesses, make sure people know about it via an email update as well. People will see that things have changed but may not understand the context of why it's changed
Adding Safety Plans & Risks to your Safety Hub
- Label Safety Plans or Risks sufficiently so staff can easily understand how to apply them to their jobs.
- Don't make Safety Plans or Risks generic. Staff should have a clear idea of how to be safe by reading the plan, don't refer them to external documents if you don't have to.
- Don't attach manuals and expect that they will be read. Make a better plan :-)
Adding Jobs & Job Skillsets to your Safety Hub
- It's important to think jobs, not positions. What jobs do people do? Don't forget things like First Aider. Remember the whole point of jobs is attaching training / skills / info needed to do the job safely.
Adding Activities & Places to your Safety Hub
- Most businesses only need a maximum of 20 of each. Any bigger and you need help!
- Remember Activities and Places are designed to get a guide on where things are happening in your business. The carpark is fine, you don't need to list your seven individual carparks.
Adding Gear Types & Gear Checks to your Safety Hub
- Make sure you draw yourself a flow of how these actually work before adding them into the Safety Hub, as it's important to make things simple. Sometimes you can get yourself in a real mess if you don't think it through.
Adding Training & Skills to your Safety Hub
- It's a very good idea to get these courses in quick smart. If you don't people will add their own and then it is much harder to manage any required training.
- When adding online training, don't forget to link the training block to it, or else it won't give them the video, stink one!
Adding Documents to your Safety Hub
- When adding Documents make sure you aren't putting them in the 'Our Shared Docs' folder if you want the people connected to your Safety Hub to see them. The 'Our Shared Docs' folder is for the documents you want other organisations (organisations like contractors) to see (docs like your Health and Safety Policy). Users with Standard Staff security clearance don't have access to this folder.