Health Events Explained

The Health Events feature in PeopleSafe is designed to help Organisations record the events that happen that are related to the risks covered in their Safety Plans.
By recording Health Events in PeopleSafe, the organsiation has one place to keep track of information, and to better manage potential next actions that are required in response to a health event.

The idea is that you can then look at the Risks you are trying to keep people safe from and to see any impact that the risk is having on peoples' health.
By using the nifty EVENT LOG you can see all the records for a particular Health Event, and know about the people that have had health events.

Overview

A Health Event happens when a risk becomes reality.
Often a single risk has the potential for multiple different Health Events.

For example

The Risk = Catching or spreading Covid 19

The possible Health Events Types for the Risk Catching or spreading Covid 19 might include:

Exposure Alert Via Covid Tracer App
Called in Sick with Covid Symptoms
Notified of need to Self Isolate
Tested for Covid-19
Day 5 Covid Test
Day 12 Covid Test

You'll see that they all relate back to a SINGLE risk, the Risk that someone catches or spreads Covid 19.

Using Health Events you will be able to have a much clearer picture of the Health Events that are happening around your big risks.

It's likely that some Health Events may result in more testing which may lead to further Health Events that you need to keep track of. Covid 19 is a useful example of where multiple lots of test are currently required after an exposure event. The Health Events feature makes it easy to keep track of how many people you have at each stage, and keep the details of testing requirements.

QUICK TIPS

In general Health Events are unplanned Events that track things that have happened, normally you were trying to prevent them.
For planned events like Annual Lung function tests we recommend you use the Jobs Requirements under Training and Skills to track this.
If however a staff member then received a "Reduced Lung Function" result which is not something we would expect, then we would suggest that you would add that as a Health Event.

Setup a New Health Event Type

Begin by adding your Health Event Types in Settings. Remember they must relate to risks that are being managed by your Safety Plans

Once added they become available for selection when you record a new Health Event.

Create a new Health Event Type

Name of Health Event Type

Think of this as the "real world" event where you are being told that the Risk actually happened.
An example would be Received Covid 19 Exposure Alert

Risks related to this Event Type
Contracting Covid 19 from a Customer or other Team Member while at work.

Default period covered by this event type (optional)

If this event has a time period that would expire after a set time, or requires a next action after a set time, add it here.

Organisational-level Event
If people other than Staff may be exposed to this health event set this to YES (it will then allow you to track categories of when others may have been involved)

Needs follow up at end of period
Select if this needs further action / follow up

Recording a Health Event

To record a Health Event you need to start with the Risk.

Step 1 - Click Safety Plans in the top menu bar. click Risks with Health Events.
Find the Risk listed in the right hand column you want to record a Health Event for. It will start with Add New.
For example - click Add new "Being Exposed to Person with Covid 19" event

Step 2 - Choose the Health Event Type that has happened, from the drop-down list.

Step 3 - Record the details, click Save

Health Event Record

The resulting record looks like this.

View Health Events you've added using the Event Log

To review the Health Events related to a Risk you need to click Events Logged from the Safety Plans dashboard.

Remember you won't see the name of the Health Event here, but the Risk that the Health Event relates to.

Click Event Log next to that Risk.

This will then take you to the list below to show you every health event recorded that's related to that risk.
If you want to see the details of a specific record click View.

Health Events by Person

From this screen you can review what Health Events people have been involved in for a particular risk and the date it was recorded.
Click View Health Events by Person Involved on the left of the screen above Health Event Type.

The resulting list looks like this.