Use your Computer or Web browser to put a safety story in PeopleSafe

This article explains how to use the Tell Your Story process to put full details of a safety story into PeopleSafe.

Stories are all the things that happen out there in the work place that affect people's safety. This first step puts your Story in PeopleSafe so there's a record of what's happened. The story is assessed by the software on how serious it is from the details you have entered. It checks if it's a notifiable event or injury. It creates notifications to your boss and your PeopleSafe Coordinator. It provides the organisation with information that will help you to make work safer.   

To use the Computer or Web browser feature, you'll need:

• Login details to PeopleSafe
• Modern Web browser installed on your computer
• Basic story details, and the time to complete the story in one go. 

Put a safety story in PeopleSafe using Tell Your Story 

Step One:

1. Login to PeopleSafe, click on the Stories tab in the top menu. This will take you to the What's the Story? screen showing a list of things your story might be about. 
2. Select all the things your Story is about. Click Next. This will take you to a series of question screens that will ask questions related to your selections. Eg If you selected 'Accident' the question screens   Who was Injured?,  What was Damaged? will be included.

Step Two - Enter Story Details: 

1. Enter details in the text box below each question. To answer the questions, we help you by including  multiple pick lists, sliders, date lists, check boxes and drop downs. Your organisation has set up PeopleSafe to suit the work you do, so you will only find options relevant to you. When you've finished an answer, click in the text box below the next question to continue. When all the questions are answered make sure you click Next to move to the next screen.
2. To start again at any stage click the grey Cancel  Button and you'll be taken back to the Start What's the Story? screen. Or click Back to go back one page. Remember your story is only saved when you get to the success screen. 

Step Three:

1. The Completion ( Success)  Screen appears when you've finished your story and it's now in PeopleSafe.  It may also give you one of a number of possible messages. Read them carefully. The most important one to notice is the "Looks Serious" message.  It is very hard to miss. Stop! - Looks like it could be serious.. 
2. Instructions will  be on the screen to tell you what to do for serious stories. If not serious, follow your organisations' process for dealing with safety stories.
3. Other Onscreen messages includes: Thanks - For telling your story...Sorry - We’re sorry to hear someone’s been hurt...Phew - We’re stoked no one was hurt... Ouch - Make sure that pain doesn’t get worse!... Nice Job! - Thanks for telling a good news story... Oh Dear! - But thanks for telling us about the damage. 

Common Questions

Where has my story gone?

Your story is added as a new Story Record to the Stories List in PeopleSafe. 

Who has been told about my story?

When a Story is told, several alerts and notifications are automatically created, depending on the content of the Story. The type of alerts and notifications include:

• Onscreen alert giving the story teller immediate feedback; including clear instructions if the story appears serious and might be a notifiable event
• Email alert sent to Manage User and PeopleSafe Coordinator.

Some additional automatic alerts are created if the Story meets certain predetermined criteria around seriousness,this includes:

• TXT Alert to a Manage User or PeopleSafe Coordinator's mobile phone
• Additional email outlining possible serious story

What happens next?

• The Story will be reviewed by an authorised person to find out what's happened and then see what can be learnt.
• Tasks may be added for actions needed to make work safer
• Once the review is completed both the original and reviewed story are able to be viewed in the Stories List in PeopleSafe